INACSL23 Sponsor & Exhibitor Information

At INACSL23, 600+ healthcare professionals will have the opportunity to network with colleagues and exhibitors, discuss best practices as it relates to competencies, safety, and quality performance indicators, and advance the science of simulation.

Join us as a sponsor or exhibitor June 14-17 in Providence, RI to dive deeper into the field, present your organization's products and services to healthcare simulationists, and make a lasting impression at one of the most important events of the year.

We offer an array of sponsorship and exhibitor opportunities at INACSL23 in the Rhode Island Convention Center in Providence. Click the link below to view the INACSL Prospectus to find the package that best supports your business goals during INACSL23 and year-round.

View INACSL23 Prospectus


Stay tuned for more information on exhibit hall opportunities at INACSl23! Booth space selection to open soon. Click the link below to view the INACSL23 Exhibit Hall Floor Plan. Floor plan subject to change.

Prospective exhibitors and sponsors can view the INACSL23 Conference Contract and Rules & Regulations to learn more.

Help spread the word about your presence at INACSL23! Use our marketing & communications toolkit tailored to exhibitors and sponsors to engage with your professional communities.

Explore Exhibitor Marketing Resources


Exhibitor Schedule

June 14, 2023 7:00 a.m. - 4:00 p.m. Exhibitor Move-In
  5:00 p.m. - 6:30 p.m. Welcome Reception in Exhibit Hall
June 15, 2023 7:00 a.m. - 8:00 a.m. Exhibit Hall Open & Breakfast
  12:30 p.m. - 1:30 p.m. Exhibit Hall Open & Lunch
  4:30 p.m. - 6:30 p.m. Exhibit Hall Open & Reception
June 16, 2023 7:00 a.m. - 8:00 a.m. Exhibit Hall Open & Breakfast
  12:30 p.m. -1:30 p.m. Exhibit Hall Open & Lunch
  1:30 p.m. - 6:00 p.m. Exhibit Move-Out

 

 

 

 

 

 

 


Key Dates and Deadlines (subject to change)

Friday, May 12 (or when the room block has sold out)

INACSL23 HOTEL ROOM BLOCK CUTOFF DATE
All rooms are limited and on a first-come, first served basis.
Wednesday, May 17 FIRST DAY OF WAREHOUSE RECEIVING
The warehouse will begin accepting freight deliveries on May 17.
Tuesday, May 23 PRE-CONFERENCE ATTENDEE LIST DISTRIBUTED
A list of opt-in INACSL23 attendees will be distributed to qualifying companies on May 23. This is an additional benefit. If you have not purchased an attendee list, you may do so via our exhibitor contract. If you do not know if you purchased this benefit, please contact our team prior to completing the form.
Wednesday, May 24

ADVANCE ORDER DISCOUNT DEADLINE
To receive the advance order discount, forms must be received with Full Payment and artwork for modular rentals by May 24.
Tuesday, June 6 WAREHOUSE RECEIVING DEADLINE
The warehouse must receive your freight by end of day June 6, 2023 to avoid late fees.
Monday, June 12 LAST DAY OF WAREHOUSE RECEIVING WITH LATE FEE
June 12 is the last day the warehouse will accept exhibit material. You will be charged a late fee but your freight will be in your booth at the start of exhibitor move-in on June 14.
Wednesday, June 14
6:30 a.m. - 3:00 p.m.

MOVE-IN & INSTALLATION
SHOW SITE DELIVERIES AT THE RHODE ISLAND CONVENTION CENTER
All show site shipments are to be delivered ONLY on June 14. Shipments sent before this date are at risk of being refused, or additional charges by venue and management company may apply.
Friday, June 16
2:00 p.m. - 6:00 p.m.

MOVE-OUT & TEARDOWN
The deadline for carriers to check in is at 4:30 p.m. on June 17 for move-out.

 

Rules, Regulations, & Policies for Exhibitors and Sponsors

We ask that all exhibitors view and acknowledge the Exhibitor Rules and Regulations while on-site for INCASL23.

Cancellation Policy: Cancellation of exhibit space must be directed via email to [email protected], provided that the canceling Exhibitor obtains confirmation of INACSL’s receipt of the email on or before the cancellation deadline. For cancellations of space received between the initial space selection and May 1, 2023, the Exhibitor is responsible for, and INACSL shall be entitled to retain, 50% percent of the total Exhibit Booth Fee as a cancellation fee. Should an Exhibitor cancel a portion of its space between initial space selection and May 1, 2023, Exhibitor is responsible for, and INACSL shall be entitled to retain, 50% percent of the total Exhibit Booth Fee as a cancellation fee.

Full payment is required and no refunds whatsoever will be made on cancellations or reductions of space on or after May 1, 2023. Should an Exhibitor cancel even partial space on or after May 1, 2023, the Exhibitor is responsible for the full Exhibit Booth Fee for the originally contracted exhibit space.

View the Exhibit Hall Floor Plan

Haven't signed up to exhibit at INACSL23 yet? Sign a contract today to be included in the 2023 space selection!

View the Floor Plan


Exhibitor Registration

Registration will be opening in Spring 2023. Formal email correspondence will be sent that will include all information regarding how to register, discount codes, and any other pertinent information. Registration discount codes will only be sent to companies that are paid in full.

Exhibitor Service Kit

The service kit will be available in Spring 2023 and will contain all information regarding the Rhode Island Convention Center-related services, electrical, phone, Internet, and other general exhibit guidelines. Please note, Exhibitor Service Kits will only be sent to companies that are paid in full. 

You can also take advantage of our lead retrieval service at INACSL23 to more efficiently track new connections and generate a list of leads to follow up with after the conference. Exhibitors have the option to purchase a lead retrieval device to scan attendee badges at your booth and receive attendee* information, including their name, email address, company, and company address. See what options are available!

* INACSL23 attendees who have opted-in to receive and/or share contact information with exhibitors

BEWARE OF UNOFFICIAL SUPPLIERS

For the security of your company, please make your arrangements for INACSL23 directly through information provided to you via email from INACSL representatives. If there is ever a question about a communication received, please check with INACSL Trade Show team to confirm the provider is a preferred supplier before taking action. INACSL is not responsible for services booked through means other than our official vendors nor can we guarantee the authenticity of those offers.